The Traveling Office Organizing Your Car

The Traveling Office Organizing Your Car



"I wish I had ____ with me." you​ fill in​ the​ blank. How many times have you​ been off-site,​ meeting with a​ client,​ only to​ discover you​ were missing a​ form or​ a​ brochure that would have helped you​ wrap up a​ discussion?

Whether you​ are in​ sales,​ real estate,​ consulting or​ a​ variety of​ other jobs,​ travel is​ usually involved. Even when you​ spend most of​ your day in​ an​ office,​ you​ still have to​ travel back and forth,​ often bringing work with you,​ or​ you​ might be meeting a​ client for lunch,​ and have that,​ "I wish I had…" comment running through your mind.

Here are some basics that would benefit everyone.

Front Seat

Calendar: Since everyone is​ now reachable at​ any time by cell phone,​ you​ would want to​ have a​ calendar handy,​ whether paper or​ electronic. if​ you​ use an​ electronic calendar but are not syncing with your PDA,​ then you​ can periodically print out a​ monthly calendar and carry that with you.

Notepad: if​ you​ have to​ pull over for an​ extended talk with a​ client,​ you​ want to​ make notes on​ the​ conversation. Do not count on​ storing everything in​ your head for later. Write it​ down now.

Index Cards: Carry these with you​ at​ all times. They can go in​ your shirt pocket,​ purse,​ briefcase,​ and car. Whenever something comes up that you​ need to​ do or​ want to​ remember,​ write it​ down on​ an​ index card. When you​ get back to​ the​ office,​ staple that to​ a​ full sheet of​ paper and place it​ in​ your Daily Action file.

Mileage Log: if​ you​ have it​ close at​ hand,​ you​ will be more likely to​ remember to​ record the​ miles traveled. it​ is​ so much harder to​ do this once a​ month or​ to​ recreate the​ data at​ the​ end of​ a​ tax year.

CDs: if​ you​ want to​ make good use of​ all the​ travel time,​ this is​ an​ opportunity to​ listen to​ recorded business books or​ to​ conference break-out sessions. on​ the​ other hand,​ if​ it​ is​ advantageous for you​ to​ relax before a​ meeting or​ while headed home,​ pick some music that unwinds you.

To store these materials,​ you​ might consider an​ auto organizer with multiple compartments,​ one that ties over the​ headrest and sits against the​ passenger seat. it​ provides easy access. When you​ have a​ passenger,​ you​ simply move it​ around so that it​ hangs in​ back of​ the​ seat,​ still within reach.

Have a​ zippered plastic case for extra pens,​ pencils,​ and other basic desk supplies. you​ do not want all of​ these to​ be loose in​ case of​ sudden stops where they could become flying projectiles.

Back Seat
Casual Reading: Have a​ folder of​ materials handy to​ grab any time you​ have unplanned open time—stopped traffic or​ arriving early for an​ appointment. it​ will allow you​ to​ effectively utilize your time while you​ wait,​ and in​ turn will lower the​ potential stress caused by the​ delay.

Map Book: Even if​ you​ have a​ GPS system,​ it​ is​ a​ good idea to​ have a​ backup for emergencies.

Umbrella: Do not leave this in​ your trunk. it​ does not cover you​ when there is​ a​ sudden downpour while you​ are heading into a​ meeting.

Trunk
Forms and Brochures: Use a​ small travel box or​ crate that holds hanging file folders. That way you​ can keep a​ supply in​ the​ car without having to​ guess what you​ may need every time you​ head out.

Product Samples: Get plastic bins that can contain your products. When you​ have them organized in​ containers,​ it​ leaves more room in​ your trunk.

Grippers: These pieces cling to​ your trunk carpeting and keep things from sliding around. Place them strategically at​ the​ corners of​ your containers.

If you​ use something up while you​ are out,​ make a​ note on​ an​ index card so you​ will remember to​ replenish that item when you​ get back.

Returning to​ your office,​ be sure to​ take out all of​ the​ new materials-order forms,​ business cards,​ conference bags,​ ToDo index cards-and bring them in​ right away. Replenish anything that you​ have used up. This will ensure that you​ always have what you​ need at​ hand,​ and your car does not become a​ clutter trap.

Your car is​ a​ reflection of​ you​ and your methods. if​ you​ find yourself embarrassed or​ apologizing when someone unexpectedly has to​ ride with you,​ make changes today.
The preparation will add to​ your confidence as​ you​ head out to​ your next meeting knowing that you​ have what you​ need. you​ are in​ control and you​ look the​ part.

©2018,​ Key Organization Systems,​ Inc.,​ All Rights Reserved




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