Sanity Savers For A Stress Free Environment


Sanity Savers For A Stress Free Environment 1

Email

  • Only check your emails twice a​ day – don’t respond each time you​ receive an​ email it​ wastes too much time!

  • Set up folders for your inbox so you​ can ‘electronically’ file your emails when you​ have completed them.

  • Set up rules within your email so messages are automatically filed for you​ to​ read later.

  • Use colour coding so you​ can quickly glance over your inbox and see which messages are important.

  • When you​ have read an​ email and actioned it​ – delete it.

  • Remove yourself from ezines or​ electronic newsletters you​ don’t read.

  • Set up spam filters on​ your email.

  • Create an​ email signature with your contact information so it​ automatically sends your details with your email.

  • Leave an​ ‘out of​ office’ message if​ you​ are away from your desk for more than 24 hours.


  • Phone Calls
  • Record a​ voicemail to​ notify callers you​ will call back within 24 hours.
  • If you​ are busy all day,​ change your voicemail message to​ let callers know you​ will call them back the​ next day.

  • Include your email address in​ your voicemail for all phones so people can email you​ instead of​ leaving a​ message.

  • Avoid calling businesses between 10 AM – 2 PM as​ people are in​ meetings or​ at​ lunch.

  • Turn off your mobile phone if​ you​ are working on​ an​ important project.

  • Divert your desk phone to​ your mobile if​ you​ leave the​ office to​ avoid checking two voicemail systems.

  • Use the​ lift as​ your guide for turning your mobile on​ and off. When you​ are getting into a​ lift for a​ meeting,​ turn your phone off. When you​ leave the​ meeting to​ return to​ the​ foyer – turn your mobile on. This avoids the​ embarrassment of​ your phone ringing in​ an​ important meeting.


  • Filing
  • If you​ hate filing,​ allocate 15 minutes to​ do your filing every Friday afternoon. Whatever is​ left over can wait until the​ following Friday.

  • Label the​ outside of​ filing cabinets for quick reference.

  • File your manila folders in​ drawer alphabetically to​ help you​ find things quickly.

  • Use a​ label maker to​ keep your files tidy and easy to​ read.

  • Use coloured manila folders for different projects i.e. blue for staff,​ purple for projects,​ pink for personal etc.



  • Desk Management
  • Get rid of​ your in-tray – it​ is​ a​ holding area for paper. if​ you​ have to​ have one,​ put it​ out of​ your line of​ sight so you​ don’t get distracted looking at​ it​ all day.

  • ·
  • Remove all unnecessary files and paper off your desk to​ avoid feeling overwhelmed.

  • Keep your desk clear so you​ can focus on​ the​ task in​ front of​ you.


  • Reading
  • Create a​ reading file and every journal and ‘FYI’ document you​ receive,​ pop in​ the​ file and read once a​ week.

  • If you​ catch public transport to​ work carry your reading file with you​ so you​ can maximise your travel time.


  • General
  • Get a​ cleaner for your house – pay someone else so you​ can enjoy your weekends.

  • Use couriers for odd jobs instead of​ spending your time driving and parking.

  • Order groceries and fruit online and have them delivered.

  • Stick a​ ‘No Junk Mail’ sign on​ your letterbox to​ avoid rubbish.

  • Open your mail over a​ bin so you​ can toss what you​ don’t need
  • Read your mail with a​ pen and make note on​ each document what action is​ required.

  • Pay your bills online to​ avoid cues and wasting your lunch times.



  • Sanity Savers For A Stress Free Environment



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    Stress
    Stress Guide
    Stress Tips
    Stress Advice
    Stress Books
    Stress Support
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