Time And Attendance Tracking In Workforce Management

Time and​ Attendance Tracking in​ Workforce Management
Time and​ attendance recording is​ the​ key function in​ any workforce management system .​
The workers work for​ pay and​ payrolls are prepared on the​ basis of​ time and​ attendance records .​
Accurate time and​ attendance records not only save employers from losing money on excess payments but also instil employee confidence in​ the​ payroll system.
Originally, time clocks installed at​ factory gates recorded in​ and​ out times on paper-based time cards of​ each employee .​
These time cards were collected by the​ payroll office and​ transcribed into time sheets .​
The time sheets were then summarized and​ the​ totals were used to​ prepare pay sheets .​
The whole exercise was a​ time-consuming and​ costly exercise .​
It was also prone to​ errors at​ several stages.
With advances in​ technology, new methods of​ recording time and​ attendance have appeared .​
These methods eliminate the​ time spent on preparing payrolls .​
They also enable more accurate recording and​ computations, and​ produce real-time reports for​ managers.
We take a​ look at​ the​ emerging scenario of​ time and​ attendance tracking and​ management.
Modern Time and​ Attendance Recording Devices
Time clocks these days work with computers so that time-consuming manual transcriptions and​ computations are eliminated .​
They might come as​ standalone time clocks that can be installed in​ locations not suitable for​ computers, and​ the​ data recorded in​ the​ clocks can be transferred to​ computers later .​
With an​ Ethernet connection, even online data transfer is​ possible.
The time clocks could work in​ combination with modern time recording devices like the​ following:
Biometric Finger Print Readers can eliminate the​ cost of​ employee badges, which can get damaged or​ stolen .​
They also eliminate the​ practice of​ buddy punching where another employee punches the​ badge of​ a​ buddy.
RFID Card Readers can read employee cards without the​ need for​ swiping .​
These cards and​ readers do not degrade with each use as​ is​ the​ case with swiping systems.
Barcode Readers that are used in​ tracking products and​ invoices can also be used to​ track time spent on individual jobs where an​ employee handles several jobs or​ tasks.
Web Based Timekeeping systems allow employees to​ punch their times from their desktops or​ other convenient points.
Cell Phone Web Browsers are ideal for​ employees on the​ road .​
They can access the​ Internet using WAP and​ punch in​ the​ times they spent on each job while traveling.
The devices listed above are only a​ sampling .​
More refined devices are either already available or​ are coming into the​ market .​
These devices seek to​ make time and​ attendance recording-related tasks easier, or​ to​ overcome problems of​ existing devices.
Technology advances have also made it​ possible to​ monitor employee time and​ attendance remotely in​ real-time .​
Managers can review the​ record of​ any employee from anywhere and​ at​ any time.
At the​ employee end, it​ is​ now possible to​ track accrued vacations, sick days or​ banked time, without requests to​ the​ payroll office.
Time and​ attendance recording processes have progressed much with advances in​ technology .​
Time clocks that can be connected to​ computers online or​ offline; times can be punched in​ using biometric and​ radio frequency id devices; Web-based systems can enable desktop, and​ even mobile (for employees on the​ road), time recording .​
These developments have made time and​ attendance recording scenario a​ completely different one these days.

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