Strategies To Fight Email Spam

Strategies To Fight Email Spam

If you are a​ business owner and​ you rely on email, spam is​ going to​ be a​ major concern. How you address it​ can make a​ big difference in​ employee efficiency. Email spam has been a​ nuisance and​ has gotten even worse over the​ last several years. Email spam slows down server performance and​ can eat away at​ storage. Cleaning all those bad messages out of​ your inbox is​ time consuming. the​ easiest way for​ viruses to​ spread is​ via email.

Having a​ strategy to​ deal with email spam and​ viruses threats is​ essential for​ any business to​ survive and​ be productive. You can limit the​ negative impact to​ your business by having policies and​ guidelines in​ place.

Tips to​ avoid getting email spam:

  • If you have a​ company web site, use a​ contact form that the​ web site visitor
    can fill out. Some spam mers use robots that crawl web pages looking for
    email addresses. Your web site designer should be able to​ help you with this.

  • When signing up for​ forums, products and​ services use a​ free email or​ throwaway
    account like hotmail or​ Yahoo mail.

  • When signing up for​ offers be careful what boxes you check although technically
    not spam you may get a​ lot of​ email offers you do not want.

  • Never reply to​ an​ email spam message, this just lets them know that your
    account is​ active.

  • You may want to​ use a​ throwaway email address if​ you post on newsgroups
    or​ forums.

These measures may help to​ reduce spam, but if​ you have an​ old email address you may want to​ change your email address or​ deploy a​ spam filter system. There are several choices for​ anti spam systems you could buy software that runs locally on your PC to​ filter the​ spam, but this can be expensive, does not prevent virus infection, and​ is​ not a​ good choice in​ a​ networked environment. Managing individual machine spam software is​ inefficient.

If you have limited technical resources you can outsource you email spam filtering to​ a​ hosted anti spam and​ virus solution provider. Spam filter service providers colocate their spam and​ virus filters in​ data centers with redundant power and​ network connections. You will need to​ change your mail exchanger on your dns servers to​ point to​ the​ service providers spam filters. Your service provider will then scrub your email for​ spam and​ viruses. They then forward your email to​ your mail server minus the​ spam and​ viruses. This gives you a​ few extra layers of​ protection. in​ the​ event of​ a​ network outage or​ server downtime your email is​ held and​ is​ delivered when the​ network or​ your server is​ available minus the​ virus and​ spam. Spam filter services also scan for​ viruses; this adds another layer of​ defense to​ the​ virus software already running on your network.

If you have an​ organization with more than one hundred email boxes investing in​ your own spam filter appliance is​ the​ most cost effective solution if​ you have the​ technical expertise to​ manage the​ system. a​ spam appliance sits in​ front of​ your email server and​ blocks spam and​ viruses. the​ price of​ the​ spam appliance will depend upon your number of​ users, amount of​ mail and​ storage requirements.

Fighting spam is​ no longer be a​ losing battle if​ you have a​ good strategy to​ deal with the​ threat.

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