How To Email Your College Professor

How To Email Your College Professor



So its 1:30 am and there you are at​ the computer trying to​ refresh the email inbox page. The big test is​ tomorrow and your Professor still hasn’t replied back, but why? Contrary to​ popular belief, that your Professor wants you to​ fail, the problem could stem from the fact that your email never reached him/her. Hence, the purpose of​ this guide is​ to​ show students how to​ write an​ effective email to​ their Professors.

The From Field

Always use your University or​ College email address when sending an​ email to​ your professor. This not only assures the professor that you are indeed a​ student but also avoids your email from getting put in​ the spam box. Many Universities and Colleges now employ a​ system of​ only allowing emails to​ be received from certain domains anything else (hotmail, yahoo...etc) is​ either automatically put in​ the spam box or​ is​ forwarded to​ the Professor as​ a​ potential spam.
Example:

Astudent@university.edu

The to​ Field

This is​ the single most important field, if​ you mess up in​ here there you can kiss your email good bye. Avoid putting the Professor’s name with the email (A Prof ), since not all emailing system can handle this format. it​ is​ always best to​ send your email to​ the Professor’s University or​ College account, since that is​ the email account that your Professor checks, or​ should check, the most. And again before sending the email double check to​ verify that email address was typed correctly.
Example:

Aprof@universtiy.edu

The Subject Field

The subject field should be of​ the following format:

CollegeName-CourceCode-Title-Subject

CollegeName: is​ the name of​ your post secondary institution (America Learning College, Boston University…etc). Yes I do realize that this may seem a​ bit redundant but it​ is​ important. Most Professors (Usually new Professors) teach at​ one or​ more Universities and Colleges at​ any given term, and the email from those institutions gets forwarded to​ one main address, usually their ISP email address. So to​ keep things organized its best to​ write the name of​ the College or​ University in​ the Subject Field.

CourseCode- is​ the code name of​ the course (MTH140, CPS124, GEF345…etc). It’s best to​ keep the letters Capital and no spaces between the number and letter.

Title: Over here you type in​ the title of​ your subject. (Test 1, Midterm, Exam, Assignment 5…etc)

Subject: Over here you type in​ what concern or​ problem you might have (Due Date Issue, Missed Test Issue, HW Problem #45…etc). Remember to​ keep it​ brief, no more then 5 words.

Example:

Boston College-MTH140-Assignment 4-HW Problem #45

The Text Body Field

Try to​ keep things simple, clean and to​ the point. By that I mean no 2 page emails or​ fancy fonts and color, remember your first priority is​ to​ convey your message not to​ show off your email editing skills. Start off with writing the Professors name (Prof C.Mcgill, Prof U.Stan…etc). Move on to​ the subject of​ your email, as​ a​ reminder restate the Course Code and Title Field (During the Monday’s MTH140 class you stated for Assignment 4). The next line should state the problem or​ concern. Remember to​ provide details and avoid repetitions. Its best to​ end the email with a​ salutatory statement (Thank You, Yours Truly..etc) and use your name, student number and College or​ University name as​ signature.

Example:

Prof C. Mcgill,
During the Monday’s MTH140 class you stated for Assignment 4 question #41 to​ use the second derivative theorem. However, I am having trouble as​ to​ how to​ find the delta X? in​ particular, during the situation when time is​ 3 seconds and delta Y is​ 0. Do we set delta Y to​ Ymin and solve from there?

Thank You
_________________
Any Student
#:0101010101
Boston University


Things to​ Keep in​ Mind

- Give a​ minimum of​ one weekday for Professors to​ reply back, before sending another email.
- Avoid sending multiple duplicate emails at​ any one given time.
- Try to​ send emails during weekdays and if​ possible during the Professors office hours.
- Try to​ be respectful and Professional (i.e. no offensive language, spell check…etc).
- Avoid taking out frustration by spamming the Professors email box.




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