How Not To Review Your Event To Death

How Not To Review Your Event To Death
Running a​ conference, a​ seminar or​ a​ workshop can be great fun .​
The day of​ the event is​ guaranteed to​ be a​ hive of​ activity with all of​ the arrangements coming together over those few hours .​
Problems will arise and be solved in​ one way or​ another and the delegates will leave in​ various states of​ motivation .​
If this is​ your first or​ your one thousand and first event you should never stop learning how to​ improve the next one .​
One of​ the most effective ways to​ draw out all of​ the learning points from the entire event is​ to​ hold a​ review meeting after some thorough data gathering including financial analysis and delegate feedback.
Running a​ review meeting
Once you have assembled the background data, it​ is​ time to​ hold your review meeting with the key players .​
This may be part of​ a​ general review that your organization regularly runs or​ it​ might be a​ special one-off to​ quantify the benefit of​ events like this and to​ justify future expenditure.
Who to​ invite?
Those attending this review meeting should be the event owners, decision makers and influencers in​ your company who will need to​ understand the impact of​ the event .​
It may not be necessary to​ invite your entire event team, however it​ will add value to​ your presentation if​ you have people in​ the meeting who can provide additional information that you may have forgotten, overlooked or​ otherwise omitted or​ who can support your data with additional evidence.
The Agenda
Thematicx Product Nationwide Roadshow
Review Meeting
15:00-16:00 on 12/12/09 in​ Main Conference Room
Overview of​ Roadshow objective and Roadshow program
Financial report
Delegate feedback and results of​ Follow-up process
Improvement Plans
Next steps – a​ discussion about extending the program
Any Other Business
Always publish an​ agenda for this type of​ meeting to​ allow people to​ prepare their thinking in​ advance .​
a​ typical agenda is​ quite simple and looks like this:
Although this is​ a​ sensible and courteous precaution, don't expect everyone to​ read and remember the agenda .​
Some will appreciate it; the others will muddle through and use their intuition as​ long as​ you supply a​ copy of​ the agenda at​ the meeting.
Rather than defining a​ strict timetable, have a​ rough timetable in​ your head leaving about 20 to​ 30 minutes for open discussions throughout the meeting .​
If the meeting lasts for an​ hour, each of​ the presentation topics should only take around 5 minutes which gives time for one or​ two slides (if you're using them) .​
The time will fly by and your attendees will be fresh and ready to​ discuss future plans.
Be prepared for surprises .​
Often events that appear to​ run well have hidden problems that are only revealed after close questioning of​ everyone involved .​
Conversely events that stumble along from crisis to​ crisis can be highly entertaining for the delegates and may cause them to​ pay closer attention because they start to​ look for errors that may not be there.

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