Email Grammar Tips

Email Grammar Tips



Email Grammar Tips
You may think there is​ no connection or​ relevance between constructing email messages with grammatically correct sentences and conducting the functions of​ a​ competent businessperson .​
However, your clients may disagree .​

In order for customers to​ buy your products or​ use your services, they must have confidence in​ your abilities .​
Using proper grammar is​ important to​ make a​ positive impression .​
The same can be said for internal correspondence within a​ corporation .​
Coworkers in​ other departments may not know anything about the work you do, but they may know English grammar .​
And, they may be quick to​ point out when you don’t use that English grammar properly.
Since space prohibits a​ lengthy discussion on proper grammar, the following is​ a​ brief discussion of​ one common grammatical problem .​
Watch for these errors when composing your email messages.
Fewer or​ Less
Determining whether to​ use the word fewer or​ the word less can be tricky .​
Here are two techniques to​ help.
1 .​
Quantifiable Method
One technique is​ called the quantifiable method .​
Ask yourself if​ you can count the individual items (e.g., apples, paper clips, calculators) or​ if​ you can’t count the quantity (e.g., food, time, patience) .​

• If you can count the items, use fewer .​
• If you can’t then count the items, use less.
For example, you can count the number of​ email messages you receive .​
And, most people want FEWER messages! Why? Because they’d like to​ spend LESS time on email.
2 .​
Much or​ Many Method
Here is​ the second technique to​ help you determine whether to​ use the word fewer or​ the word less .​
This method is​ a​ little quirky .​
But, hey, quirky is​ more fun and that makes it​ easier to​ remember .​

If you can rephrase the sentence by using the word much, then you select the word less .​
On the other hand, if​ you can rephrase the sentence by using the word many, then you select the word fewer .​

• Many = fewer .​
• Much = less.
Example
The following example demonstrates how to​ determine when to​ use the word fewer and when to​ use the word less .​
This example illustrates both the quantifiable method and the quirky much or​ many method.
Determining When to​ Use Fewer or​ Less
Quantifiable Method:
• If you can count the items, use fewer.
For example: There are fewer than six cars in​ the parking lot.
• If you cannot count the items, use less.
For example: We had less gasoline in​ the car than we thought .​
Much or​ Many Method:
• If you would use many, then use fewer.
For example: She doesn’t have many students.
Therefore, she has fewer students.
• If you would use much, then use less.
For example: I don’t have much time.
Therefore, I​ have less time.
Regardless of​ which method you use, be aware of​ the impression you’re making with your email messages .​
You’ll suffer LESS stress if​ you can retain MORE customers and staff by being professional.




Related Articles:



Related Topics:

Email News - Email Guide - Email Tips - Email Advice - Email Videos - Email Support - Email Questions - Email Answers - Email eBooks - Email Help



Powered by Blogger.